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Bylaws 02-16-17 Minutes


Minutes, February 16, 2017

BCCLS Office, 10 a.m.


Present:  Coughlin, Hadeler, Hamer, LoPinto, McMahon, Trause

Guests:  Chris Yurgelonis, Fort Lee Public Library, Samantha McCoy and Karen Kelly, West Caldwell Public Library


1.  The meeting was called to order at 10:15 a.m. by Chair McMahon.


2.  Old Business:

     a.  Gerry McMahon explained that By-Laws concerning contracting with individuals or municipalities not served by a BCCLS Library, (Article I, Section 3, Letter C), are being reviewed due to ongoing situations occurring in member libraries.

The committee defined BCCLS Services for addition to the By-Laws - Article I:  Organization and Membership, Section 2, Purpose

     BCCLS Services shall include:

          i.  Shared computer systems for the purposes of cataloging and circulating library materials.

          ii. Coordination of resource sharing and reciprocal borrowing among all BCCLS member libraries.

          iii. Providing staff and trustee development opportunities.

          iv. Digital products and services purchased by BCCLS on behalf of the membership.

          v.  Advocacy on behalf of member libraries.

The definition of BCCLS Services will be submitted to the Executive Board for their approval at their meeting on February 23rd.  If accepted, the recommendation will be forwarded to the System Council for introduction at the March 9th meeting.

       b.  The committee reviewed pay cards and current contracts for library services in the application of Article I, Section 3, Letter C.  After lengthy discussion and thorough deliberation, it was decided that the ILS could be used by BCCLS libraries that contract with municipalities for library services for under the mill or for libraries that offer pay cards to individuals.

       c.  There may be a charge for the use of the ILS as determined by By-Laws and the Policies and Procedures Committees which will ultimately be submitted for approval by the System Council.


2.  New Business:  nothing to report


3.  Adjournment:  The meeting was adjourned at 12:20 p.m.


4.  Next Meeting:  Date/time/place TBA


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