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Bylaws 08-01-17 Minutes

By-Laws Committee Minutes

Tuesday, August 1, 2017

Franklin Lakes Public Library, 10 a.m.

Present:  Lozauskas, LoPinto, Trause, McMahon, Grover, Hadeler, McGrail, Hamer

1.  Welcome - Chair McMahon called the meeting to order at 10 a.m.

2.  Motion by John Trause to accept the minutes of the February 2, 2017 sand February 16, 2017 meetings.

3.  Old Business:

  1. Discussion of Article I, Section 2 that involved a review of the definition of "full BCCLS Service" developed at a prior meeting.  Some modification was made in preparation of submission to the Executive Board.
  2. Discussion of the revisions to the Obligations of Membership, notably requirement of the CFO Application that is a component of the annual report libraries submit yo the State of New Jersey, along with the Accuracy Certification.
  3. Review of the Policy and Procedures violations in relation to the obligations of membership.
  4. Review of Article I, Section 3.1, iii:  The committee added language referencing institutional cards in preparation for submitting this change to the Executive Board.
  5. Review of Restricted Card Requirements: Discussion of adding Institutional Cards to this section; Review of language to make suggestions to Policies & Procedures for revision to Restricted Card Requirements; Revisit of the review of Article I, Section 3, ii to add language on the restriction of materials to the items owned by the contracting member library (i.e., no reciprocal lending).
  6. Return to discussion of defining Full BCCLS Services, Article I, Section 2.  There was consensus among committee members to renumber the sections of Article I so that Full BCCLS Services and Restricted BCCLS Services is placed within its own section.
  7. The committee added a section dealing with the restriction of BCCLS Services, so that it indicates that the shared computer system (ILS) be used for the purposes of patron registration and circulation of materials owned by the contracting member library.

4.  New Business

  1. Revised language in Article V - Elections in order to reflect the new structure of the Executive Board.
  2. Returned to discussion of obligations of membership in relation to compliance with Policies and By-Laws.  The committee begn to examine Article I, Section 5 to assess the distinct mechanisms for addressing non-compliance.

5.  Next Meeting:  Tuesday, September 12, Ramsey Public Library, 10 a.m.

The committee flagged the following to be evaluated and likely modified at a subsequent meeting:

  1. Article VII - process for passing a policy.  There is a conflict within the By-Laws language about the channels for passing policy.  One section states that the Executive Board passes policy; another section references the longstanding practice of the Executive Board approving policy for passage by the System Council (current practice.)
  2. Article IV - dissolution of the Computer Consortium


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