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Special Populations Task Force January 31st Minutes

Special Populations Task Force meeting

Bergenfield Public Library

Wednesday, 1/31: 10:00 am - 12:00 pm


In Attendance:

Paul Shaver, Co-Chair - Northvale

Victoria Hilditch, Co-Chair - Ridgewood

Lisa Hoffman - Bloomfield

Leslie Kruegel - Fair Lawn

Kristin Nelson - Fairview

Michelle Ferreira - Hackensack

Hongmei Liu - Livingston

Peter Coyl - Montclair

Jill DeMarco - Montclair

Laura Rios - North Bergen

Martha Urbiel - Westwood

Yumi Choi - BCCLS


The meeting began with the co-chairs announcing the new name of the Task Force - Diverse and Underserved Populations - effective April, when the new committee calendar begins.


Leslie Kruegel, Michelle Ferreira, Laura Rios, and Yumi Choi presented the resource guide they created for reference on subjects such as emergency shelters, disability services, and immigration services. The Task Force discussed ways to improve the guide, such as whether it should be sorted by need or by county, and where it should be posted. It was decided that the Task Force will contact Mike Grgurev and ask if the guide can be posted on the BCCLS website so as to be more accessible than just on the Knowledge Base.


Paul Shaver updated the Task Force on the World Language survey. There is still some confusion over the lack of responses from Korean speakers, but other than that there have been some people using it to find translators.


Feedback on the gender identity video has been minimal but good.


Yumi Choi shared a link to a not-yet-public page on the BCCLS site that has information on each library’s World Language collections. It can be sorted by Language or by Library, and breaks down each library’s collection by type of material; eg. dvd, book, adult, etc. Peter Coyl expressed some concern that some of the collection types might be difficult for the public to understand, so it was suggested that “JUV” be changed to “Children’s/Young Adult” and “Periodicals” be changed to “Magazines and Newspapers.” Some of the Task Force members noticed irregularities in their libraries’ collection numbers; there seemed to be either too many listed or not enough. The Task Force decided that it would be best to send out an email to libraries in advance of publicizing the list to encourage them to clean up their collections. Lisa Hoffman is to work on a way to gather incorrect items in Simply Reports so that libraries can collect them in a record set for the BCCLS office to update. The email to libraries will include specific instructions on how to submit these record sets so that it can all be streamlined as much as possible.


Paul Shaver mentioned his concern with a meeting regarding World Language collections that took place on December 7 after the System Council meeting at the Franklin Lakes library. The meeting involved employees from Fort Lee, Livingston, Palisades Park, and Paramus; the Special Populations Task Force was not told about or invited to this meeting in advance. Paul expressed his extreme displeasure with this meeting’s occurrence and he and his co-chair Victoria Hilditch will be drafting a letter to Cindy Czesak and Kurt Hadeler regarding this issue. 


The Task Force discussed the World Language Catalog Submission Policies and Procedures that were approved in 2016. The concern was that the policy says that “Only non-fiction submissions less than 3 years old and fiction submissions less than 5 years old will be accepted.” These restrictions have led to issues for creating a new World Language collection within a given library; an older translation of a popular title might not be accepted even though it would be a staple of an English-language collection, such as Harry Potter. The Task Force moved to submit a revised policy to the Policies and Procedures Committee, changing the nonfiction range to 5 years, the fiction range to 10 years, and to include a reminder that exceptions can be made when a library director requests it. Furthermore, the policy will include the suggestion that libraries beginning a new World Language collection should be encouraged to contact the Diverse and Underserved Populations Task Force to receive assistance and guidance on the matter.


Martha Urbiel will be contacting someone at the Queens Library to ask for information about where they purchase their World Language materials from. The Task Force has some concerns with the BCCLS World Language subscription program, but Paul Shaver said that he is addressing that as a director rather than as a Task Force representative.


Approval of the minutes from the 11/08/17 meeting: Martha Urbiel moved to approve, Michelle Ferreira seconded, all voted in favor.


The meeting ended when Martha Urbiel moved to end, Peter Coyl seconded, all voted in favor. 


The next meeting will take place on Wednesday, February 21 at 10:00 am at the BCCLS office.

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