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04.24.18 DTF Minutes

BCCLS Delivery Task Force Meeting

Tuesday, April 24, 2018 - 10am

New Milford Public Library, 200 Dahlia Avenue, New Milford, NJ 07646

 

Call to Order:

The meeting was called to order at 10am by Stephanie Bellucci, Chair.

 

Attendance:

Present - Stephanie Bellucci, Chair/Cliffside Park; Ellen O'Keefe, Glen Rock; Gretchen Kaser, Ho-Ho-Kus; Kurt Hadeler, BCCLS President/Mahwah; Gerry McMahon, Franklin Lakes; Peter Coyl, Montclair; Terrie McColl, New Milford; Judah Hamer, Rutherford; Cindy Czesak, BCCLS

Absent - Sarah Lester, Maplewood; Eric Lozauskas, BCCLS

 

  1. Review of Infographic

    1. Kurt shared the progress to date on the infographic slated to be distributed to directors in advance of the small group meetings. The goal is to have both sides completed no later than tomorrow morning. The first page is almost done, and the second page will discuss more financials and the option for BCCLS delivery.

    2. Questions were raised about the distribution of 5-day/week delivery across the state. Most of the libraries receiving five days are in BCCLS. At this time, it is not known who else in the state receives this frequency. Quick calculations showed there are 1,508 stops across the state each week.

    3. Cindy reminded the task force that LLNJ still has not formally signed a contract with T-Force, so exact costs and data are not known at this time.

 

  1. Small Group Meeting Preparation

    1. The task force discussed whether or not to distribute copies of the handouts to directors in advance

      1. Yes - they will be sent on Monday (4/30) with an opportunity (such as a Google Doc) to submit questions.

      2. Darlene will resend the two questions Stephanie previously asked of directors when she sends the meeting invitations today.

    2. Eric's spreadsheet dated April 17 was reviewed.

      1. Does not reflect items returned to libraries other than their owning branch, but this significantly impacts delivery.

      2. We need information about circulation of libraries' items to their own patrons and their value to compare against the volume and value of requests.

      3. To monetize the value of returns, we could illustrate how much it would cost to ship those items back using UPS or USPS.

      4. A decision was made not to send the spreadsheet to directors, as it may cause confusion and seem overwhelming. Instead, DTF will rely on the infographic as a handout and maintain the spreadsheet as a backup in the event of questions.

    3. Kurt and Terrie noted that a spreadsheet showing the volume of returns made to other libraries over a 6-month period (January-June 2017) was previously created by Eric and sent to the Reciprocity Task Force. Kurt will forward a copy to DTF.

    4. The agenda for the small group meetings was reviewed.

      1. Breakout sessions will be removed, as the small groups should already be small enough.

      2. Learning outcomes include a better understanding of the structure, value, and cost of delivery, and what staff vs. patrons want. At the end of the meetings, directors should feel compelled that BCCLS needs to take action. Directors must also understand that delivery may be part of their BCCLS bill in 2019.



Adjournment: 11:29am.



Next Meeting: Monday, April 30 - 2pm at the BCCLS Office

 

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