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09-06-18 Bylaws Minutes (DRAFT)

BY-LAWS COMMITTEE

MINUTES - DRAFT

September 6, 2018 - 2:10 p.m.

BCCLS Office

 

Present:  Peter Coyl (Montclair), Terrie McColl (New Milford), John Trause (Oradell), Judah Hamer (Rutherford), Kathleen McGrail (Upper Saddle River), Gerry McMahon (Franklin Lakes), Kurt Hadeler (Mahwah), Cindy Czesak and Eric Louzaskas (BCCLS Office)

1.  Welcome:

     Chair McMahon welcomed members of the committee to the first meeting of the new season.  The meeting was called to order at 2:00 p.m.

2.  Old Business:

     There were no minutes to approve for the last meeting because the committee's recommended changes essentially served as the minutes and were approved at the June System Council.

 3.  New Business:

  1. Suggested additions to Article I, Section 4 (a)(i) and Section 4.1 (v) were presented by Gerry McMahon with supplemental input from Kurt Hadeler.  Discussion ensued regarding the framing and impact of these additions.  The committee subsequently agreed to the foundation of the additions but recommended versions with slightly altered grammar and structure for clarity.  These will be presented at the September Executive Board session for approval.  Upon recommendation it will be forwarded to System Council in September for proposed ratification in October.
  2. An item was presented for addition to Article II, Section 2(b) to further articulate the fiduciary authority and responsibility of the Executive Board.  Discussion among the committee ensued and the addition was recommended for presentation to the Executive Board for approval to forward to System Council in September for proposed ratification in October.
  3. A now-current version of the By-Laws manual was presented to all members of the committee for review.  This will be a significant undertaking and it was determined that the Chair would share an electronic version of the By-Laws so that all members can make comments, suggest grammatical corrections and review for completeness of already approved changes.
  4. Peter Coyl and John Trause suggested that the committee seek approval of System Council to correct scrivener errors.  These corrections shall not alter the intent or reasoning of the By-Laws.  If during this review discrepancies are discovered, these shall be recommended for attention to the committee chair and will be addressed accordingly.  Gerry McMahon will request permission from System Council to make scrivener corrections.

4.  Next Meeting:

     Date and time of the next meeting TBD following approval of recommended changes and review of By-Law

5.  Adjournment:

     The meeting was adjourned at 4:10 p.m

 

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