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11.29.18 - DUP Minutes (DRAFT)

Diverse and Underserved Populations Committee Minutes

November 29, 2018

10:00 am - 12:00 pm

BCCLS Headquarters

 

In Attendance:

Lisa Hoffman, Chair  Bloomfield

Sherri Kendrick         Cliffside Park

Deborah Leary          Closter

Kate Nafz                  Fair Lawn

Kristin Nelson            Fairview

Sara Rimassa            Fort Lee

Akiema Buchanan     North Bergen

Kirsten Fagerlund      BCCLS

 

Guest:

Dave Hanson             BCCLS

  1. The meeting was called to order at 10:07am by Lisa Hoffman.
  2. The meeting minutes for October were not mailed out to everyone but those present were able to review a copy that Lisa had with her. The minutes for October’s meeting were tentatively approved by those present.
  3. Kirsten wrote an evaluation of the November 8th presentation, “Our Patrons Experiencing Homelessness: How Libraries can Help”, based on evaluations collected after the event. She will rewrite the evaluation using bullet points. One of the main takeaways from the audience evaluations was that they wished the presentation was longer.
  4. Having mini sessions based on the November 8th program for Hudson and Essex Counties was discussed and it was decided that it would be a good idea.
  5. Sara will send out the email blast with PowerPoint and resource guide, once she has Kaitlin’s part. She will have a Google Doc for review and once approved, it will be sent out to all.
  6. Lisa is working on the Digital Divide email blast and will send it out for review next week. The blast will be sent to everyone on December 10, 2018.
  7. The Committee calendar was moved up and committees will now begin in March. The last meeting for committees will be in January.
  8. The January meeting will include a tour of the Bergen county shelter. Sara will contact Julia to figure out a date that will work. The first option is January 10th and the snow day will be January 17th.
  9. Lisa wants to speak with BCCLS about having preferred names in Polaris/LEAP for patrons that may have a preferred name different from on their identification. Dave pointed out that the process would be different for LEAP (web based) and Polaris (client). Also, preferred names may cause an issue when it comes to fees and fines because those fields are taken from the legal name fields. It was decided that the preferred names discussion would be tabled until the new committee is formed and LEAP becomes the standard.
  10. BCCLS asked that the committee check our overview and main charges to see if there were any changes needed. It was decided to take out wording referring to the world languages committee.
  11. Sara was unable to go to Northern State Prison to donate books because they cancelled. She will reach out and try to reschedule a time to drop off books. She will also contact the Bergen county jail to see if they are willing to take donations.
  12. Dave asked that everyone think about the BCCLS mission statement and what the three factors mentioned really mean. What are we working towards and what are we trying to accomplish. Lisa stated that we should be inclusive rather than diverse.
  1. The next meeting will at the Bergen County Shelter on January 10th from 10am-12pm.
  2. Lisa Hoffman made a motion to adjourn the meeting at 11:33am which was seconded by Sara Rimassa.  
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