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2019.04.09 Bylaws Minutes



April 9, 2019 - 10:00 a.m.

Upper Saddle River Public Library

Present:  Dave Hanson (BCCLS Office), Kurt Hadeler (Mahwah), Judah Hamer (Rutherford), Terrie McColl (New Milford), Kathleen McGrail (Upper Saddle River), Gerry McMahon, Chair (Franklin Lakes), John Trause (Oradell)


1.  Welcome:

     The meeting was called to order at 10:15 a.m. by Gerry McMahon who welcomed all members of the committee to the first meeting of the              2019-2020 term.

2.  Review of 2019-2020 charges:

     Charges for the committee were reviewed prior to reviewing common scrivener errors.

3.  Old Business:

     In connection with the charges, the Bylaws Committee shall undertake to ensure that member libraries are in compliance with the Bylaws              regarding qualifications and requirements for membership including funding, directorship, meeting attendance, state reporting and PCSA.

4.  New Business:

  1. Uniformity -A review was undertaken of the term by-laws/bylaws and its historical manner of entry with regard to Robert's Rules.  There have been various iterations over time.  In the interest of consistency with regard to our document and to minimize future need for correction, the uniform manner of entry for both this document and committee name shall be Bylaws.
  2. Reference to BCCLS -  As specified in Section 1:  Name, the organization is designated as BCCLS (Bergen County Cooperative Library System, Inc.) and does not require the modifier the when referenced within the Bylaws.
  3. Begin review - Article I for grammatical corrections and/or additional updates - Since the Know;edge Base does not allow for proper and consistent outline formatting of the document, the committee will review the document collaboratively in an editable format and the chair shall commit changes to a PDF format when ready for adoption.
  4. Documentation of Bylaws revisions - Rather than include a list of various revision dates in each article section, revisions to the Bylaws will be listed in bullet format in an addendum citing the article and section, date introduced and date adopted.
  5. Reference in Article I, Section 4, A - contains a semantic error naming membership in the New Jersey Library Network as synonymous with LibraryLinkNJ.  This will be corrected as a scrivener error.
  6. Name change - To conform with the name change previously introduced and approved by the Policies and Procedures Committee, "Institutional Cards" shall be changed to "Institution Cards" where specified under Restricted BCCLS Services (Article I, Section 3) and in Article 1, Section 4, B, ii.

4.  Date, place of next meeting - to be determined

5.  Adjournment:  The meeting was adjourned at 12:00 p.m.

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