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P&P Minutes 4.24.19

BCCLS Policies and Procedures Committee (P&P)

Wednesday, April 24, 2019

West Caldwell Public Library

Attendance (P&P): Alexander, Breuer, Brisbin, Czarnogursky, Danhart, Dileo, Dutta, Eigen, Fisher, Fletcher, Hanson, Leon, McCoy, Overton, Reiff  and Van Ingen.

Excused: Bombace, Ennist, Grgurev, Sarr

  1. Meeting was called to order by Amanda Eigen at 10:06 am.

  2. Minutes from the March 20, 2019 meeting were approved.

  1. Correspondence -

  1. Lost item reimbursement: Period of limitation for requesting a reimbursement on a lost item from the borrowing library was questioned. According to the Policies & Procedures » Fines and Bills

“the owning-item library has seven (7) months from the date of payment to request reimbursement. If the owning-item library fails to submit the request within seven (7) months, it forfeits the claim for reimbursement.”

  1. Barring patrons with lost items: Barring patrons who have lost items prevents them from using their library cards. To bar a patron is a local library policy.

  1. Charging for lost item: It was brought to the committee's attention that a library charged the patron full price for a lost item from another library, but replaced the item thus keeping the difference in the price.

  1. New Business -

    1. Revised Delivery Policies: The policies for the new delivery system were reviewed. The document is a work in progress. The procedure for sending and receiving JerseyCat items will also be provided.

  1. Review of Replacement Costs: The price of Blu-Ray was reduced to $20 and the price of juvenile paperback was increased to $10.

  1. Policy for requesting reference: Circulating reference materials should be loaned for at least 7 days.

Loan Period Policy for Print Materials (under Lend and Send) can include loan periods for Reference, Summer and Class Reserve collections.

  1. Old/ Ongoing Business 

    1. World Language & eBCCLS collection development policy: These policies need to be defined for collections which are purchased centrally through BCCLS. The draft of the policies was reviewed and edited. Changes will be referred back to the eBCCLS committee. The number of volumes of a title - X - can be defined by the ratio of spending to the number of holds.

  1. Uniform loan periods and renewals - subcommittee update: Uniform Loans and Renewal periods were reviewed and discussed.

  1. Adjournment

Meeting ended at 12:31 pm


Next Meeting:

Date - Wednesday, May 22, 2019

Time - 10 am

Location - Montvale Public Library


 Respectfully submitted by Deepti Dutta

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