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E 6: Checking In Items



Use the Check In workform to check in items being returned.


  1. To access the Check In workform, click on the Check In icon found within the Circulation orb of the Polaris Shortcut Bar, or select Circulation, Check In, or click F2.

  2. The Check In workform will appear.


    The Check In workform is also used to process requested items and  for making newly linked items Available.

  3. Scan or manually enter the item barcodes in the Item barcode field.


    If you need to search for an item's barcode, click the Find button at the end of the Item Barcode field.  This will yield the Item Records Find Tool.  

    If using the Item Record Find Tool to retrieve an item, the item's barcode will automatically populate the Item barcode field in the Check In workform when selected.


    Please refer to sections B1: The Polaris Find Tool – Overview and B3: The Polaris Find Tool – Item Records of the manual for instructions on how to access and use the Item Record Find Tool to retrieve item records.

  4. If you need to prevent overdue fines at check-in, as in the case of a non-scheduled, emergency closing, select the number of days from the Free days value.

  5. When the item appears in the Normal Mode field, the item has been successfully checked in.  Confirmation is found at the bottom of the workform.



If an item belongs to another library, a pop-up will appear informing you that the item does not belong to your library and asks if you wish to put it In Transit to the owning library. Click Yes to set the item In Transit and continue with the check in process.



If you wish to print a receipt, select the item(s).  If selecting multiple items, hold the CTRL key while selecting the items and select File, Print, Check-in Receipt.


Alternatively, you can select the items and click the drop-down arrow next to the printer's icon and select Check-in Receipt.

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