Home » Categories » Policies & Procedures » Collection Development

Missing Items

Policy:

When a library is unable to locate an item that is not checked out and shows available in the Web catalog, the item should be marked missing. Missing status can easily be cleared by checking in the item if it is later located. When declaring an item missing as a result of the request process, library staff should also check whether their item is the last copy in BCCLS.  If it is the last copy, contact the requesting patron's library to let them know there are no more items for the request.

Libraries must periodically review their missing items and withdraw them from the collection or replace them after they have been missing for 6 months or longer. If an item is left with the status of "missing," bib records cannot be removed from the database.

Procedures:

Marking an Item Missing from the “Purple List” and “Pick List”

Purple List

1. To check for other available copies and mark item missing

a. copy BARCODE
b. go to POLARIS ITEM RECORD and paste barcode and hit enter
c. double click on highlighted record
d. change circulation status from available to "missing" and save
e. click on "All Item Records" to check holdings
f. NOTIFY REQUESTING LIBRARY IF THIS IS THE LAST COPY

Pick List on Mobile Device
Log onto LEAP using a web browser.
Once in LEAP go to UTILITIES on the top green bar
Tap on UTILITIES on the top green bar
Tap on PICK LIST PROCESSING
(This process can also be done in LEAP from any computer.)

IF YOU CANNOT FIND YOUR COPY ON THE SHELF

1. Check for other available copies

a. tap ITEM BARCODE
b. tap BIB CONTROL #
c. tap ITEMS

2. Return to PICK LIST

a. tap check box button
b. tap MISSING BUTTON

3. NOTIFY REQUESTING LIBRARY IF THIS IS THE LAST COPY

0 (0)
Article Rating (No Votes)
Rate this article
  • Icon PDFExport to PDF
  • Icon MS-WordExport to MS Word
Attachments Attachments
There are no attachments for this article.
Comments Comments
There are no comments for this article. Be the first to post a comment.
Related Articles RSS Feed
Replacement Cost
Viewed 5833 times since Tue, Aug 6, 2013
Linking Items
Viewed 9930 times since Tue, Aug 6, 2013
Damaged, Incomplete, and/or Mislinked Materials
Viewed 5504 times since Tue, Aug 6, 2013
New Formats and Material Types
Viewed 906 times since Wed, May 25, 2016
Currently Cataloged Formats
Viewed 746 times since Fri, Mar 10, 2017