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Dead Items Removal
Article Number: 719 | Rating: Unrated | Last Updated: Wed, Feb 17, 2016 at 5:59 PM
Dead Items Removal - Keeping the Collection Up-to-Date
This report identifies items that have not circulated in the past two years or more. Removing (weeding) these items keeps the collection relevant and current for our patrons. This report should be run after Collection Check and Dead Items Refresh, once the next dataset becomes available.It precedes Grubby Items Removal but may be performed within the same dataset.
Running the Report
Customizing Your Report
HINT: If some items in these reports are sitting on your shelves and not circulating, but you still wish to keep them, add some explanatory text to the Non-public notes field of those item records in Polaris, and wait until the next dataset is available in collectionHQ. From that point on, anytime you run Dead Items Removal, simply drag over the Notes field from the Hidden Columns area to add it to your report, and the explanatory notes you added will remind you to keep those items.
NOTE: In the Fiction and Non-Book modules, an Advised to Remove number will appear at the top of each page in this report and will vary depending on which collection code you are viewing. This number is based on the idea that collectionHQ suggests you allow no more than 10% of your collection to be 'dead' at any given time, and it will only display if the report is grouped by collection code. (In the Non-Fiction module, the Advised to Remove and Max to Remove numbers will vary depending on the Dewey range - these numbers are based on the idea that collectionHQ suggests you keep a 'balanced collection' in each Dewey range, and they will only display if the report is grouped by Dewey range.) If you wish to ignore this data and simply weed as you see fit, click Advanced Options and change the Group By setting to No Grouping. This will ungroup the report and eliminate the Advised to Remove data.
BONUS: Once you have made all the changes, you can save your layout using the Layout Options feature at the top. If no other layouts have been saved yet, the title will show to the left of the Layout Options as “Default View”. Click on the arrow next to Layout Options, choose “Save as new layout”, and type in a name for your layout. However, if another layout has already been saved, the title of that layout will show to the left of the Layout Options, and any customizations you make will cause the word “unsaved” to appear next to that title. In that case, click on the arrow next to Layout Options, choose “save as current layout”, and name your layout (you must give it a different name than any other layouts). Your layout will replace the previous layout that was in use, and the previous one will still be stored in Layout Options. Clicking the Default button will revert the layout back to the default settings for that report. (Note: collectionHQ will display each report using the most recent layout that was used, so to access a different saved layout, simply click the arrow next to Layout Options and select your layout from the drop-down menu.)
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