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Article Number: 759 | Rating: Unrated | Last Updated: Fri, Mar 18, 2016 at 4:14 PM
What are "Grubby" items and what do I do with them? - The Grubby Items Removal Report
Grubby items for fiction and non-fiction are items that have circulated over 40 times. For non-book items, grubby items have circulated over 75 times. It may be time to repair or replace these items to keep your collection in good condition for your patrons. Run Grubby Items Removal to get an action plan to identify items that are likely to be grubby. You may decide to do the following: repair the item, weed the item and order a replacement, or extend the number of uses for the item if it's in good condition.
This report should be run after Collection Check and Dead Items Refresh, once the next dataset becomes available. If Dead Items Refresh has been completed, Grubby Items Removal may be performed within the same dataset as Dead Items Removal.
NOTE:If you replace an item, please withdraw the old item and link the replacement to a new item record (do not reuse the old item record) adding a Non-public note to the item record in Polaris with any circulation history you wish to keep track of. Similarly, for media items such as discs that can become less 'grubby' simply by cleaning them, you can add a Non-public note to indicate that pieces were cleaned at a certain point in time or after a certain number of circulations. These notes can be displayed within reports in collectionHQ, after the next dataset becomes available, if the Notes field from the Hidden Columns area is added to the report.
HINT: Save a tree - grab an ipad and a book cart and act on this report right at your shelves! Extend the number of uses as necessary, and pull off any grubby books needing further attention as you go. The second generation ipad will work for this purpose, and the first generation ipad will work as long as you use Google Chrome as your browser. Should you take advantage of the scannable barcodes and try to scan one on your screen, just make sure you have a scanner that can perform this function and that the brightness is turned all the way up. If the full barcode is not displaying on your screen, you can select Print View to correct this.
BONUS: If you prefer a number larger than 40 for the circulation criteria in Fiction or Non-Fiction, or larger than 75 for Non-Book, simply use the filter feature at the top of the Circulation column (blank white text box) to type in the greater than symbol (>) followed by the larger number you prefer.
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