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New Formats and Material Types

Adding New Formats to the Catalog

Policy:  

In order for a library to suggest that a new format be cataloged in the BCCLS database (including records visible in the online catalog), the relevant titles must be accessible to BCCLS members according to the policies in place at the time.

Recommendation:

New formats in the catalog may also benefit from new material types in the ILS for use when linking items.

Procedures:

To request a new format for inclusion in cataloging:

  • The Library Director submits a written request to the BCCLS Executive Director, who will then contact the Collection Development & Reference (CDR) Committee.

  • The CDR Committee will survey Library Directors to gauge interest in adding the format to their circulating collections within 6-12 months.

  • If at least 10% of the member libraries are interested in adding the format, the CDR Committee will recommend its addition to the catalog to the BCCLS Executive Director.

Adding New Material Types to the ILS

Policy:

Material Types are used when linking items and are used to set the default replacement cost of an item. The material type can also be used for statistical purposes (usually in conjunction with collection, shelf location, and/or stat class). To request a new material type, contact the Policies and Procedures Committee.

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