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Collection Use Summary

Collection Use Summary - Evaluating Your Collection by Statistical Codes

If you have been assigning statistical codes to your fiction collection (presumably the newer materials), you may have wondered what a collectionHQ report would reveal about your buying patterns.  It does exist!  While the report title, Collection Use Summary, does not reflect the content or seem like an intuitive term, it is rewarding to see the results of your efforts.

  1. Log in to collectionHQ
  2. Hover over Manage
  3. Pick your collection: for this example, click on Fiction
  4. Select Collection Demand from the menu on the left hand side
  5. Select Collection Use Summary
  6. Choose the parameters for this report:
    1. It is recommended that for Dataset Name the most current date be selected and the report results should be saved because only three months of data are available.  Using the drop down arrow, you can see that only three months of data is maintained.  It will be necessary to save this report to the “T” drive should you wish to identify a trend before undertaking a weeding project or ordering more materials for a specific collection.
    2. Leave Region Name as All
    3. After selecting the dataset by date, select your library for Library Name
    4. Next, select the Collection Code - since I assigned statistical categories to my new adult fiction, we will select Adult Book for this example
    5. Next, choose how to analyze the data in the report – I chose Selected Collection for the Relative To field, which means the data for each collection code displayed in the report will be compared against whichever larger collection we specified (in this case all individual Adult Book collection codes will be compared against the data for all of Adult Book in total since that was our choice for collection code)*
  7. Click Run
  8. I retrieved four pages of results (as indicated in the top right hand portion of the screen)

As I have been assigning statistical codes to new fiction since collectionHQ was introduced, I have some useful data such as the number of items with that stat. code, the total circulation for those items and the relative circulation.  For example, if books were linked using the stat code “family”, and they have not circulated at all, I might consider the possibility that my community is not interested in novels involving families and discontinue purchasing this genre if the trend continues.  Alternatively, I could consider promoting this genre with displays or suggested reading lists.  It is important to keep in mind that this report is a broad overview meant to identify trends, and no action should be taken solely based on the data in this report.  As with most reports in collectionHQ, it should be used to advise collection development decisions. Many other stat. codes in this report appear with varying percentages but reflect that the collection is being used and that my choices are meeting the needs of my individual town and the larger BCCLS community.  Since this activity has not been tracked in collectionHQ for 5 years yet, the totals and data for overstocked and understocked are representative of lifetime circulation at this time.

*NOTE: Choosing Audience for Relative To would compare the data for each collection code displayed in the report against the data for its entire audience level instead (in this case all individual Adult Book collection codes would be compared against the data for all of Adult Fiction and if we had included any Juvenile or Teen/YA collection codes they would have been compared against the overall total data for Juvenile and Teen/YA respectively)*

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