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P&P Minutes 11.7.18

BCCLS Policies and Procedures Committee Meeting

Wednesday, November 7, 2018

BCCLS Office

Attendance: Breuer, Brisbin, Czamogursky, Danhart, Dileo, Dutta, Eigen, Fisher, Fletcher, Grgurev, Hanson, Leon, Leonard and Overton

Excused: Doto, Rando and Reiff

  1. Meeting was called to order by Jennifer Breuer at 9:58 am.

  2. Minutes from October 18, 2018 meeting were reviewed and approved.

  1. Correspondence

Request to address payments received or waived for another library's materials and how to recover them. Discussion on - how to track the waived payments, time limit to request reimbursements for inadvertent payments and inability to waive lost payments for another library in Polaris.

  1. Old business

  1. Credit card charge backs

These have not happened again, will follow up if needed.

  1. Review draft revisions

    1. Books published in other countries before released in US

David Hanson reached out to ALA copyright office about international law. Discussion on street dates and different dates from different vendors - Walmart releases DVDs before the street date. Gift or donation of international material could be covered under the local library's gift policy. Will be followed up in the next meeting.

  1. Fines & Bills > Lost and Paid > Refunds

The policy on refunds of lost and paid items owned by other libraries were debated. A patron could be referred to the item owning library for refunds.

  1. Fines & Bills > Lost Items > Unpaid Lost Items

Unpaid lost items owned by other libraries need to be addressed and a procedure has to be outlined for the same. Will be revisited in December meeting.

  1. Collection Development > Linking Items > Street Dates

The policy and recommendation was approved.

  1. Counterfeit Items Submitted and Linked to Catalog

The policy for counterfeit items is work in progress.

  1. Information required to submit materials for cataloging

The information was updated to add Release Date and approved.

Rest of the items on the agenda will be discussed at the next meeting.

The meeting ended at 12:07 pm

Next Meeting:

Date - Wednesday, December 5, 2018

Time - 10 am

Location - BCCLS Office

Respectfully submitted by Deepti Dutta

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