12.5.18 P&P Minutes

BCCLS Policies and Procedures Committee Meeting

Monday, December 5 , 2018

BCCLS Office

Attendance: Breuer, Czamogursky, Danhart, Dileo, Dutta, Eigen, Fisher, Fletcher, Grgurev, Leon, and Reiff

Excused: Brisbin, Doto, Leonard, Overton and Rando

1. Meeting was called to order by Jennifer Breuer at 10:09 am.

2. Minutes from November 7, 2018 meeting were reviewed and approved.

3. Correspondence

1. Books held for Book Clubs

Popular or new books are held for book clubs for long duration of time. It was recommended that the owning library call the borrowing library directly to resolve any issues.

2. Changes to Policies and Procedures for Leap

Issues and limitations with Leap were discussed. Most procedures were the same. The term 'Polaris' will stay the same as it is the name of the ILS.

4. Old business

1. Counterfeit items added to the catalog

Dave Hanson will have preliminary talks with New York Public Library (NYPL) and then have access to an attorney for legal guidance. Any progress will be communicated to the P&P Committee.

2. Review draft revisions

1. Unpaid Lost Items

Changes were made to Policy and Recommendation. Dave Fisher will work on the Procedure for Unpaid lost items.

2. Four Month Bill

Changes were made and approved.

3. Barred patrons and paying fines online

An issue was brought to the attention of the committee members where patrons were barred if they owed a large fine or had lost a book. When the patron paid the fines online or returned the book they status remained 'barred' and the patron was unable to use their library card.

4. Digital card reader survey

Only when all the libraries in BCCLS system have a digital card reader, the policy of presenting a card for checking out items will be revisited.

5. New Business

1. Meeting dates January - March

The upcoming meeting dates are:

Wednesday, January 16 at 1:30 pm

Wednesday, February 13 at 10:00 am

Wednesday, March 20 at 10:00 am

All meetings are at the BCCLS office.

2. Any other new business

ILL accounts for Jersey Cat were discussed. Some of them need to be updated.

6. Adjournment

Meeting ended at 11:37 am

Next Meeting:

Date - Wednesday, January 16, 2018

Time - 1:30 pm

Location - BCCLS Office

Respectfully submitted by Deepti Dutta