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Catalog Submissions |
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Article Number: 40 | Rating: 3/5 from 2 votes | Last Updated: Wed, Jan 2, 2019 at 8:01 PM
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Submissions Requisites for all Accepted Formats![]() Policy: A bibliographic record will be created within 6 months of submission for those items meeting the specified submission criteria. The material submissions will be returned to the director of the initiating library if:
Libraries should reconsider adding these items to their collection or add them as uncataloged. Non-FictionNon-fiction submissions published more than five (5) years before the calendar year in which submitted will not be accepted. Exceptions may be made for local history or Jerseyana. Electronic ResourcesA record for paid electronic resource databases can be included in the BCCLS catalog if all BCCLS cardholders have in-library access to the database from within the owning library. It is understood that residents of the community served by the owning library can also have remote access, which would not be available to out-of-town BCCLS cardholders. Paid electronic resources restricted to an individual library's resident patrons will NOT be linked to the BCCLS catalog. Paid electronic resources must be linked to a bibliographic record in a uniform manner established by BCCLS. It is the responsibility of the owning library to maintain its listing of electronic resources holdings and to weed as appropriate. Owning libraries are not required to link paid electronic resources to the BCCLS catalog. DVDs & Blu-raysAll standard DVDs must be Region 1 or 0 and Blu-ray Discs must be Region A/1 to be submitted for inclusion in the catalog. Print-On-DemandLibraries should refrain from requesting new bibliographic records for old titles which have become available via print-on-demand services. Libraries are encouraged to purchase editions which are already represented in the catalog. New intellectual property that meets other criteria, such as local interest / local author / local curriculum, will be accepted with written justification by director for inclusion in the catalog. Self-Published MaterialsSelf-published materials must be carefully considered before submission.
Formats not cataloged by BCCLS: The following is a list of formats currently not cataloged by BCCLS. If your library would like to submit one of these, or any other formats, please see the BCCLS policy on New Formats and Material Types:
For a list of currently cataloged formats see http://bccls.knowledgebase.co/article.php?id=1112 ![]() Procedures: If a bibliographic record is created in error and will be removed from the catalog, the cataloging staff at the BCCLS office will move any linked items to an uncataloged bibliographic record and notify the director of the item owning library of the action taken. ![]() Recommendation: AV MediaThe standards for AV media mirror those for print. It is suggested that the following tools be used to select materials for purchase:
In addition, the following sources are useful for specific formats: DVDs: Catalogs and reputable online review sources specializing in serving the library video market such as The Alert (B & T), and Parents' Choice. Audiobooks: Catalogs from publishers specializing in the library market which have proven reliable both in terms of previously reviewed titles and durability of product such as Recorded Books or Audiofile. Sound Recordings (except Audiobooks): Specialized catalogs such as the Penguin Guide and reputable online resources. The ease with which much AV material can be copied permits many companies to issue the same work. Material which exists in multiple editions should be purchased with an eye to quality of transfer and durability as well as cost. Caution is advised in selecting multiple editions as the duplication confuses users, artificially inflates the size of the database, and incurs additional costs in creating bibliographic records for duplicated material. Information Required to Submit Materials for Cataloging![]() Policy: All information necessary to create the bibliographic record for an item must be submitted as detailed below. ![]() Procedures: Prior to sending photocopies or scanned images of materials being submitted for cataloging, the following steps should be followed:
The inclusion of a professional selection or review source (e.g. LJ, BL, PW, Kirkus, VOYA, SLJ, Video Librarian, etc.) is required for priority entering into the database. If there are special circumstances that make the submission time sensitive, this should be noted as well. Books
Periodicals
Audiobooks
*Note: For media the primary source of information is on the media itself, not on the packaging. Visual Materials
*Note: For media the primary source of information is on the media itself, not on the packaging. Readalongs and ESL Materials (book and AV materials packaged together and purchased as a single unit)
*Note: For media the primary source of information is on the media itself, not on the packaging. Sound Recordings (except Audiobooks)
*Note: For media the primary source of information is on the media itself, not on the packaging. Games
*Note: For media the primary source of information is on the media itself, not on the packaging. |
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Link: Catalog Submission Justification Form
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